Fixed assets Totals list
Description
The fixed assets summary list enables the valuation of the inventory for a given financial year and the automatic determination and updating of the depreciation possible for tax purposes for each asset (annual financial statement).
For each fixed asset in the inventory, the total balance is shown in this evaluation, which is made up of the subtotals of the book values on the 1st day of the financial year to be evaluated, the additions and disposals, transfers, write-ups and write-downs.
If no annual financial statement has yet been carried out for an asset, the depreciation possible for tax purposes at the end of a financial year - based on the depreciation rule defined in the asset - is output as the calculated value. Otherwise, the year-end depreciation actually carried out by means of an annual financial statement is output.
The totals list corresponds to the fixed asset schedule in the logic of the output of its columns. In addition, the development of the value of the fixed assets since the end of the last financial year can be tracked in the totals list. The following calculation (based on the column values) is possible for this purpose:
Book value PY (previous year)
plus additions in the current financial year
minus "Value on disposal" of a financial year (do not confuse this column with column "Disposal")
plus transfers in the current financial year
plus write-ups in the current financial year
minus depreciation in the current financial year
= book value FY (at the end of the financial year)
As a cross-check (based on the fixed-asset movement schedule), the following calculation can also be made:
AfA-BMGL
plus additions in the current business year
minus disposals in the current financial year (do not confuse this column with the column "value at disposal")
plus transfers in the current financial year
plus write-ups in the current financial year
minus accum. Depreciation
= Book value FY (at the end of the financial year)
The asset summary list contains all values and sorting criteria (see last columns asset classes/groups) to be able to evaluate assets.
Functionality
List window
The "Options" menu can be used to set different layout options for the listing. This is used for clarity and simplification, e.g. if you only want to see the totals by balance sheet account of the fixed assets or if you want to copy the list without subtotals to the clipboard.
Fixed assets can be transferred directly from the list window of fixed assets to the fixed asset summary list using drag & drop. Likewise, lines from the annual account list in the tax depreciation tab of fixed assets can be transferred to the fixed asset summary list.
| Menu item | Description |
|---|---|
| Edit | - |
| : Show fixed assets summary list | The fixed assets are listed filtered according to the entered business year, acquisition date and posting type. In addition, individual assets can be displayed in the list via the menu item "Select" or using drag & drop. |
| Print asset totals list | The listed fixed assets are printed according to a form to be selected. |
| Display fixed assets summary list again | The evaluation is built up again (useful e.g. after changing the data of fixed assets). |
| : Annual financial statement | |
| : : set | The annual financial statement is called up for the assets shown in the list. If individual assets have been selected in the list, the system first asks whether the annual financial statement should only be carried out for these selected assets. If "No" is selected - or if no assets are selected in the list - the system asks (again) whether the annual financial statement should be carried out for all assets shown in the list. |
| : : Reset | The annual accounts are reset for the assets selected in the list. Only the annual financial statements of the last year can be reset. |
| Transfer of depreciation to financial accounting | Depreciation values of the assets are transferred to financial accounting. If no assets are selected, all assets in the list are processed, otherwise only the selected assets. For an expired - and still postable financial year (status: started or ended) - the accumulated (annual) depreciation is transferred to financial accounting as a collective posting. For a current business year, the pro rata depreciation up to the current - registered! - For a current business year, the accrued (annual) depreciation up to the current - registered! business period is transferred to financial accounting as a collective posting. The split posting document generated in financial accounting is not posted immediately, but can be post-processed manually. |
| : Close | Close window |
| Select | - |
| : plants | Individual assets can be selected directly for listing in the asset summary list. |
| Options | Call up options window |
| Icon | Description |
|---|---|
 | Reset fixed assets totals list |
 | Show fixed assets summary list |
 | The fixed assets summary list is displayed again for the fixed assets shown in the list and the selected period (useful e.g. after changing the data of fixed assets). |
 | Output fixed asset summary list in print format or copy to clipboard. |
| Field | Description |
|---|---|
| Financial year | Selection of the financial year |
| Date of acquisition | Here you can enter a date or a date period according to which the fixed assets are to be filtered with regard to their acquisition. |
| Posting type | If this field is activated and a selection is made, only those fixed assets are displayed for which one of the selected postings was made in the correspondingly selected financial year and according to their acquisition date. |
| Field | Description |
|---|---|
| The following fields refer to the master data of the asset. | |
| Balance sheet account | Number of the balance sheet account assigned to the asset. |
| Short name | Short name of the balance sheet account assigned to the asset |
| Cost centre | Number of the cost centre assigned to the asset |
| Short name | Short name of the cost centre assigned to the asset |
| Asset | Number of the asset |
| Short name | Short name of the asset |
| A/H Date | Date of acquisition/manufacture |
| A/H Cost | Total (, accrued) cost of acquisition/manufacture. |
| ND | Useful life |
| Date | Date of disposal |
| Depreciation type | Depreciation type |
| The following fields refer to the financial year selected in the list header | |
| AfA-BMGL | Acquisition or production costs as depreciation assessment basis at the beginning of the selected business year. This value is not yet available for new acquisitions. |
| Acquisition | Acquisition value in the selected financial year |
| Disposal | Disposal value in the selected financial year. If the asset is completely removed from the fixed assets, the original (historical) acquisition or production costs are shown here. |
| Write-up | Write-up value in the selected financial year |
| Transfer | Transfer value in the selected financial year: currently not supported, since fixed assets can also be moved within the fixed assets (asset classes or asset groups) without transfer posting |
| Cum. Depreciation | Accumulated depreciation from previous years and selected financial year. If manual depreciation was carried out in the current business year (see lower field "Manual depreciation"), this value is included here. In the case of a complete disposal of a fixed asset, the output here is omitted. |
| Book value FY | Book value of the asset in the selected financial year |
| Carrying amount FY | Book value of the asset at the end of the previous year |
| Depreciation FY | Depreciation amount in the selected financial year. This value is the sum of the next two fields "manual depreciation" plus "auto. depreciation". Depreciation" |
| manual depreciation | Display of any manually posted depreciation amount. This amount is already included in the accumulated depreciation field (see above). |
| auto. Depreciation | Output of an annual depreciation automatically determined by the system. This value is calculated by the system depending on the depreciation type. Linear depreciation: The starting value of a year is taken as a basis, write-ups, etc. are added to it, depreciation, etc. is deducted, the resulting value is divided by the remaining useful life (in months) and multiplied again by the number of months the asset will be active in the business year in question. |
| Value at disposal | |
| Annual accounts | Indication whether the annual financial statement has already been carried out for the asset (Yes/No). |
| Additional information about the asset | |
| Asset class | The asset class assigned to the asset |
| Asset group | The asset group assigned to the asset |
| Depreciation transferred to FiBu | Output of the total value of depreciation transferred to financial accounting in the displayed financial year (see Transfer of Depreciation to Financial Accounting). |
| until period | Output of the period up to which the depreciation has already been transferred to financial accounting. |
Option window
| Menu item | Description |
|---|---|
| Edit | - |
| : Set default settings | all changed settings are reset |
| Field | Description |
|---|---|
| Totals | |
| : Yes | Subtotals are output by balance sheet account |
| : No | No subtotals are output by balance sheet account |
| Individual listing | - |
| : Yes | All fixed assets are listed |
| : No | Only the subtotals are output by balance sheet account |
Related topics
Technical documentation
Fixed asset accounts lists
Module name
asacbals.mod
Classes
Security
In addition to restricting access rights via the class and its data fields, the module can be restricted in its use via some of the received messages.
| Message | Parameter | Function | Security |
|---|---|---|---|
| ASSET_ACCOUNTS_BALANCES_LIST | |||
| ASSET_CHANGED |
| Message | Parameters | Function | Receive module |
|---|---|---|---|
| EDIT_ASSET |
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