Bookings financial accounting

Booking (financial accounting)

• Description
• Keyboard Operation
• Functionality
• Related topics
• Technical documentation

Description

This is the central booking module of financial accounting. All booking events of a financial accounting can be processed with this module.

Keyboard Operation

You can make the entire booking using the keyboard - i.e. without using the mouse. Either use the 'Tab' key to move forward from field to field, or the 'Shift' and 'Tab' keys to move backward from field to field, or use the 'Enter' key on the numeric keyboard (right-hand side of the keyboard).

When you reach buttons, they are triggered with the Return or Select key (2nd key to the right of "Ä"); the Enter key is used to exit the button without action.

In selection fields (drop-down boxes) the selection can be made with the arrow keys, a selection field can currently only be left with the tab key or mouse.

If the input is repeated in the course of several bookings, the value from the previous booking can usually be transferred into the field by pressing the 'F8' key.

Functionality

Before you start your daily work after logging in, please make sure that you are in the correct business year: Display at the bottom left of the main window. The session date is displayed in the bottom right of the main window. Especially if you have just started a new business year, it is advisable to pay special attention to this. You may have to change the financial year or, in exceptional cases, the session date.

• Book
  • Split booking
  • Cost allocation
  • Error messages
• Booking batch
• Unbooked vouchers
• Settings
  • Booking screen
  • Receipt preferences
• OP compensation
• Revaluation of foreign currency operations

Booking

First select the document type according to the posting event, for example, 'A/R invoice'. This will display the fields required for this posting. The most common posting transactions described below are offered by default. All other posting transactions are carried out using a split posting.

Field/button	Description
	Abbreviation	(In the upper part of the booking mask the booking event is indicated with booking day and period)	(the structure of the mask in the area of account assignmentchanges depending on the posting event)
Booking incident	SB	G/L posting
	RA	Outgoing invoice to customers	Outgoing invoice to a customer
	RE	Incoming invoice from suppliers	Incoming invoice from a supplier
	RS	Expense accounting for employees	Expense account of an employee
	RP	Commission settlement of representatives	Commission settlement of a representative
	ZE	Receipt of payment from customers	Receipt of payment from a customer
	ZA	Outgoing payments to suppliers	Outgoing payment to a supplier
	ZM	Outgoing payments to employees	Outgoing payment to an employee
	ZV	Outgoing payments to representatives	Outgoing payment to a representative
	GA	Outgoing credit notes to customers	Credit note to a customer
	GENERAL ASSEMBLY	Outgoing credit notes to representatives	Credit note to a representative
	GE	Receipt of credit notes from suppliers	Credit note from a supplier
	GS	Credit notes received from employees	Credit note of an employee
	GP	Receipt of credit notes from representatives	Credit note from a representative
	AZ	Outgoing payments to customers	Outgoing payment to a customer
	DC	Receipt of payment from suppliers	Receipt of payment from a supplier
	KA	Advance payments received from customers	Down payment (credit) from a customer. In the account assignment area, an additional selection window opens to determine the down payment account in the balance sheet, which is posted to instead of the customer's receivables reconciliation account.
	KE	Down payment to suppliers	Down payment (credit) to a supplier. In the account assignment area, an additional selection window opens for determining the down payment account in the balance sheet, which is posted instead of the supplier's payables reconciliation account.
	EB	Opening booking	If this posting transaction is selected, the posting amounts then entered are posted to the opening value fields of the accounts. This posting transaction is used for the first transfer of data from another accounting system or if you want to manually carry forward balances to the following accounting year. In the basic mask, only a balance sheet debit and a balance sheet credit account are displayed for the entry of the accounts. By switching to a split posting, other account types can also be selected. If postings are made with tax keys - e.g. opening postings with sub-ledger accounts for the transfer of open items - only the tax key on the posting - e.g. the open item - is written away, the posting to the tax account itself is omitted. This also applies to opening postings for down payments received or made, where the open item of the person posting then receives the gross value, the posting to the balance sheet down payment account the net value. If the tax entry is necessary, it must be made separately as a separate opening entry. See also accounting event "closing entry")
	AB	Closing entry	This posting transaction corresponds to the posting transaction EB opening entry with the difference that the values are written to the selected period and do not appear as opening values. This posting transaction is used if you want to clear tax account balances (without tax key) at the end of a fiscal year rather than at the opening of the following one. See also booking event "opening entry")
Booking day	Indication of the booking date. The session date is offered
Posting period	As a rule, all started posting periods of the logged-in business year are offered for selection. If these posting periods are displayed in green, the posting period is automatically adjusted to the date entered in the field Document date (or in the field Invoice date in the case of person postings). By right-clicking with the mouse in this field you can fix a posting period, i.e. the posting period remains independent of the entries in the field Document or Invoice Date. In this case the posting period is displayed in red. As described above, the general rule is that only started posting periods may be posted to in financial accounting and in the other areas such as materials management, order processing, etc. The posting periods in financial accounting may be changed in other areas. However, financial accounting also has the option of posting to business periods that have the status "waiting", "interrupted" or "ended": If one presses the button "Posting period", one can select "business periods not started". "Archived" business periods are finally inaccessible.
Document	(Header information for a document)
Document no.	Number of the booking document (also: pagination number). If a counter with the name "CX_FINANCIAL_BOOKING_ID_GENERATOR" is defined in the system, the text "Document No." is designed as a button to get a consecutive number. If the proposed number is retained, the counter is queried again when the booking is executed and adjusted if necessary. It is therefore possible that the number increases further after booking if another user has used the number in the meantime. If a number other than the one suggested is entered manually, the automatic incrementing is cancelled. Different counters for different booking transactions can be realised by means of conditional counters.
Date of receipt	Specification of the document date. If the posting period is set dynamically, the posting period adapts to this document date (also: date of receipt)
Booking text	Text for booking
Re. no.	For personal bookings an invoice number can be entered here. In the case of manual, credit-side postings, it is automatically checked whether the same invoice number of the creditor (supplier) has already been posted in the business year. If this is the case, a warning message is issued with the option to cancel the current booking. Use the right mouse button to open a context menu with the selection "Search open item document". Then an open item selection screen opens, e.g. to search for an open item by means of the invoice number. For the following posting transactions, the selected open item(s) is/are cleared with the posting just executed: Receipt of payment from customers Outgoing credit notes to customers Payment to customers Outgoing payments to suppliers Receipt of credit notes from suppliers Payment from suppliers
Re. date	In the case of personal bookings, the invoice date can be entered here. If the posting period is set dynamically, the posting period adapts to this invoice date
Delivery date	This field is only displayed if the posting event 'A/P invoice from supplier' is selected and this option is selected in the client. It is used to determine the due date from the most recent date from the date of receipt (document date), invoice date and delivery date. The delivery date is taken either directly from the incoming invoice or from the goods receipt or direct delivery documents assigned to the order.
Account assignment	(specify the accounts and the values to be entered)
Company code	If the client has a posting to company codes, you can assign each posting to a company code
Customer (analogous specification for suppliers, employees, representatives).	Enter the customer number or name. In case of partial entries, e.g. the letter 'A', a selection window opens, in this case with all customers beginning with 'A' (analog: supplier for vendor number, etc. see below). If you first search for the customer number by name, then please confirm your entry with 'Enter', then select the desired account by double-clicking and continue as usual with the 'Tab' key. You can also open a context menu with the right mouse button and select 'Search account' to open the selection window. For the following posting transactions, the Open Items window opens automatically after entering the customer number (if open items exist) in order to select any open items to be cleared: Account type Booking incident Customer G/L posting Receipt of payment from customers Outgoing credit notes to customers Payment to customers Supplier G/L posting Outgoing payments to suppliers Receipt of credit notes from suppliers Payment from suppliers Employees with each posting the Open Items window opens automatically (if open items are available) Representative with each posting the Open Items window opens automatically (if open items are available)
Supplier	see customer, same function only for a supplier as a creditor
Employees	see customer, same function only for one employee
Representative	see customer, same function only for one representative
booking value	Gross invoice value for invoices. For split bookings with cost/revenue accounts, the button above the amount can be used to set whether the gross or net value is to be entered
Currency unit	Currency unit of the booking value. If a currency unit other than the local currency is selected, the system independently converts the value into the local currency via the logged-on currency table. This converted value is displayed in the field below. In the settings you can specify whether you want to make this value editable by pressing an additional button
Click on the tax:	Select VAT for customers (analog: VAT for suppliers). If a control key Compulsory was specified for the client, a control key must always be specified
tax amount:	after you have entered a tax rate, the automatically calculated tax amount can be changed manually if necessary in an additional field that is then displayed: The tax amount calculated by means of the tax key can be changed in the case of an input tax key within the tolerance limits defined at the client(field: Allowed tax account assignment deviation). In the case of a VAT key, no tolerance limit applies unless it is a split entry recorded as a net value, for which a difference of max. 0.01 units is allowed.
Terms of payment	if they are not stored in the master data, click here and enter them individually
Dunning block / payment block	Depending on the personal account, a dunning or payment block can be entered here. The identification is automatically taken over from the master data, but can be overwritten here
	click on the button if the invoice is to be booked to several contra accounts. The following is an example of split postings
Revenue type	Specify cost element for the corresponding P&L account (analogous: cost type) Click on the item to distribute the amount to a cost centre and/or cost unit. Here, too, you can search for the short name of the revenue/cost element by entering alphanumeric characters (also using so-called "wildcards": e.g. "Costs*", "*revenues*"). You can also open a context menu with the right mouse button and select "Search cost element" to open the selection window.
Revenues	Enter income statement revenue account Here, too, you can search for the short name of the account by entering alphanumeric characters (also using so-called "wildcards": e.g. "costs*", "*revenues*"). You can also open a context menu with the right mouse button and select "Search cost type" to open the selection window.
Purchasing	See revenues, same function only the collective expense account of the P&L
Target	See revenues, same function only the debit G/L account
Have	See revenues, same function only the credit G/L account
	Finally, the receipt is booked by clicking on the button 'Book receipt'.

Toolbar

button	Description
	The input mask is reset so that a new booking can be entered. The entered data is not saved.
	Via the context menu of this button, documents can be assigned or already stored documents can be opened. When assigning a document, a file can be selected. This file can, for example, be the scanned document of an incoming invoice, which is to be entered directly as a booking in the financial accounting. The folder in which these documents to be assigned are stored can be saved in the client. If this is the case, the toolbar will display the number of documents that are in this folder. The assignment with the selected document is only carried out when booking. Therefore, it must be ensured that the document has been selected at this time. This can be recognised by the symbol of the button (a piece of paper on the paper clip). During final allocation during booking, the selected file is renamed and receives the counter number of the booking as file name. The file is also moved to the archive directory. This is defined in the "Settings" tab and preset in the client.

Split booking

For example, if you want to post an A/P invoice in partial amounts to different accounts, first press the 'Split' button. This will automatically change the layout of the posting mask for the special requirements of a split posting.

A journal window appears in the lower part of the booking mask as well as further buttons and fields:

Field/button	Description
Text	here you can enter a new posting text for the partial postings or repeat the posting text from the general ledger posting by pressing 'F8'.
Balance	the current remaining balance is displayed on the right above the journal window of the split booking.
	Button for switching between debit and credit entries.
	replaces the 'Book Document' button and displays the booking page.
	This button appears in black as soon as the remaining balance is zero and can then be pressed to finally post the split entry.

A new selection field also appears for selecting the posting type ('posting transaction') that applies to the partial amount. First of all, the total invoice amount is booked against input tax and liabilities by clicking on 'Book credit'. Then you select the desired posting type for the postings of the first partial amount - in this example 'Cost/Pay' - against the various cost elements, cost units and cost centres:

Each of the partial amounts can be posted as a debit or, if necessary, also as a credit according to the document. The page exchange is carried out via the 'Debit/Credit' button. The remaining amount is displayed on the right above the split booking window:

The individual partial amount postings are confirmed with 'Post debit' or 'Post credit'. If an error has crept in, select the partial posting. You can then use the context menu (right mouse button) to correct the partial entry. The context menu offers the following options:

Context menu item	Description
Edit cost allocation of the split booking	For a selected cost element posting, a cost allocation to cost elements/cost objects can be created or subsequently changed
Delete split booking	The selected split booking is deleted
Overwrite posting header	If the selected split booking is the booking header, its values are displayed on the screen and can be overwritten. To do this, please move the cursor through all fields again after the display in order to carry out all calculations again internally. If a cost allocation was made at the booking header, this is automatically deleted internally and must be made again.
Forecast Journal	For a better overview of the split bookings already entered, you can display the booking document in the journal

After the balance has been cleared, the entire split posting is completed by clicking on the 'New document' button. It will then be posted to the specified accounts and displayed in the journal.

...and by double-clicking you can access the booking journal and view the booking in detail:

Cost allocation

The value of a cost element posting can be distributed to different cost centres and/or cost objects. The window for cost distribution can only be left if either all costs have been distributed ("Post" button is active) or no costs have been entered ("Cancel" button is active).

Distribution postings that have already been entered can either be changed or deleted (via right mouse button or menu "Entry").

Field/button	Description
Total recorded	Display of costs already allocated to cost centres and/or cost units
Total open	Notification of the costs still to be apportioned. Only when this field is set to zero can the allocation of costs be ended by pressing the "Book" button
Cost centre	Cost centre to which a partial amount of the cost distribution posting is to be posted. The non-selectable field above displays the total costs to be distributed. Here, too, you can search for the short name of the cost centre by entering alphanumeric characters (also using so-called "wildcards": e.g. "Sales*", "*Prod*"). You can also open a context menu with the right mouse button and select "Search cost centre" to open the selection window.
Cost object/customer order	By pressing the button, the type of field can be changed between cost unit number or sales order number. You can also use the right mouse button to open a context menu, and select "Search cost unit" to open the selection window.
Value	Input of the splitting value
Capture	The input values (cost centre, cost object, value) are posted
Book	This button can only be selected if the open sum is zero. If the button can be pressed, the window
Termination	This button can only be selected if the sum of the recorded costs is zero, i.e. if you do not want to split the costs after all. If you have already made some partial bookings, these must first be deleted in order to be able to press the cancel button.

Error messages

Before a posting document is finally posted, the system performs checks. If any of the checks fail, one of the following error messages is displayed:

Error message	Description
Booking without debit/credit balance	The sum of the debit amounts does not match the sum of the credit amounts
Debit personal entries not equal to debit reconciliation/down payment account entries	The sum of the debit amounts on sub-accounts (customers, suppliers, employees, representatives) does not match the sum of the debit amounts on the assigned reconciliation or down payment accounts: Each posting to a subledger account (posting to the subledger) must have a corresponding posting to the general ledger
Have personal entries unequal to credit Reconciliation/down payment account entries	The sum of the credit amounts on sub-accounts (customers, suppliers, employees, representatives) does not match the sum of the credit amounts on the assigned reconciliation or down payment accounts: Each posting to a subledger account (posting to the subledger) must have a corresponding posting to the general ledger
Posting without cost equalisation (P&L total) ( <->cost total)	If P&L accounts are posted to via cost elements, it is checked that the total of the amounts on the cost elements is equal to the total of the amounts on the P&L accounts
At least one partial posting with tax key but without percent	Postings with a tax key (tax rate) must show the tax percentage rate stored in the tax key
At least one partial posting with tax key but without tax amount	Postings with a tax key (tax rate) must show the assigned tax amount (as a tax percentage of the actual posting amount)
Tax accounts Debit entries unequal to debit Tax amounts for G/L accounts	The sum of the debit amounts on tax accounts does not match the sum of the tax amounts on the other debit entries: this check takes place when it concerns entries on tax accounts linked to tax keys. In such a case, the parallel postings made to the other accounts are checked, which are posted to (or must be posted to) with one of these tax keys assigned to the tax account and whose tax amounts displayed there are equal in total to the total of the posting to the tax account. This check is not carried out if "EB = opening entry" is specified as the posting event. This allows the previous year's balance of tax accounts to be written off at the beginning of a fiscal year. Only those tax accounts can always be posted to directly (so-called manual tax accounts) that are not assigned to a tax key
Tax accounts Credit entries unequal to credit Tax amounts in G/L accounts	The sum of the credit amounts on tax accounts does not match the sum of the tax amounts on the other credit entries: this check takes place when dealing with entries on tax accounts linked to tax keys. In such a case, the parallel postings made to the other accounts are checked, which are posted to (or must be posted to) with one of these tax keys assigned to the tax account and whose tax amounts displayed there are equal in total to the total of the posting to the tax account. This check is not carried out if "EB = opening entry" is specified as the posting event. This allows the previous year's balance of tax accounts to be written off at the beginning of a fiscal year. Only those tax accounts can be posted to directly (so-called manual tax accounts) that are not assigned to a tax key

Booking batch

On the second tab of the booking screen there is a list window showing the bookings made in the current session and their total balance. By selecting one of the entries and double-clicking on it, the booking journal opens up, where it is possible to check and verify that the booking has been made correctly. To continue with the booking, do not click on 'Close', but simply return to the 'Book' tab.

As an alternative to double-clicking, the right mouse button can be used to open a context menu with the following options:

Context menu

Menu item	Description
Calling up the journal	The journal is called up for all postings selected in the list of the posting batch (for individual documents the journal can be called up by double-clicking on the document)
Copy/cancel booking	The copy/cancel module is called up for the booking selected in the booking batch list

By means of the "Print" button, the batch of entries can be printed out as a list.

Unbooked vouchers

On the third tab of the booking window there is a list of unbooked receipts. If an interruption occurs during the booking (currently e.g. in the case of larger split bookings) or if you have mistakenly not completed the booking correctly, it will remain in the "Unbooked vouchers" window. If necessary, you can click on this tab, mark the corresponding booking line and open and select the context menu with the right mouse button:

Buttons

button	Description
	The display of a user's unposted documents is updated

Context menu

Menu item	Description
Displaying a document in the journal	Branches to the journal and scrolls through the previously entered booking records. Documents that have already been posted or documents that have not yet been posted can be displayed
Restoring a document for further processing	A document that has not yet been posted is restored to the main window for further processing
Remove unposted document	The unbooked booking record(s) are deleted

Settings booking mask

On the fourth tab in the booking screen you can manually change the default settings from the client master data for the individual booking session.

Field	Description
Standard accounts Cash discount	The accounts for cash discounts without a tax keycan be specified here so that you do not have to set up a tax rate of 0%, which is normally used to link to these cash discount accounts
Cash discount expense (for postings without VAT key)
Cash discount income (for postings without VAT key)
Standard accounts Currency differences	Adjustment of accounts for exchange rate differences
exchange losses	Specification of the auto. Account for currency losses
Foreign exchange gains	Specification of the auto. Account for currency gains
Cost accounting
: Standard cost centre Invoices	Specification of the standard cost centre for outgoing invoices
Archiving associated documents
: Filing directory	Specification of the filing directory for documents associated with the accounting document
Move archived documents to subfolders (year-month)	The above mentioned filing directory is automatically created with subdirectories by year and month, in which the documents are then filed accordingly
Foreign currency
Make the foreign currency value converted into local currency editable	Normally, a booking value entered in foreign currency is automatically converted via the centrally logged/registered currency table and output in the field below as an amount in local currency. If you want to overwrite this converted value, this option causes a button to be displayed in front of the field with the amount in local currency, by means of which you can edit this field. (See also topic foreign currencies in financial accounting)

Document settings

In addition to the settings you can make for your respective posting session, general settings for the financial accounting document can be made depending on the posting type under the advanced settings of the document presettings. For example, the bank details, the address for a cheque or the e-mail address for the payment advice can be specified for individual suppliers for outgoing payments.

Field	Description
Accounting transaction
: Outgoing payment
: bank transfer	Details for bank transfers
: : : Recipient	Recipient for specifying the bank details. If nothing is specified here, the bank details are selected from the owner (e.g. the supplier in the case of outgoing payments). This "owner" of the document presetting is automatically already inserted in the list and if this is then also selected, all its bank details are taken over into the list in the next field.
: : : Bank details	Default bank details when creating an outgoing payment. Bank details can be stored directly on the outgoing payment document, in these default settings for a supplier or in the standard case as (the first found) bank details at the supplier.
: : cheque	Details for sending cheques
: : : recipient	Recipient to specify the address for sending cheques. If nothing is specified here, the address is selected from the owner (e.g. the supplier for outgoing payments). This "owner" of the document presetting is automatically already inserted in the list and if this owner is then also selected, all his company addresses are taken over into the list in the next field.
: : : Company address	Address for sending cheques.
: : payment advice	Details for recipient of a payment advice
: : : recipient	Recipient to specify the correspondence address for sending a payment advice. If nothing is specified here, the address is selected from the owner (e.g. the supplier for outgoing payments). This "owner" of the document presetting is automatically already inserted in the list and if this is then also selected, all his correspondence addresses (street, P.O. Box and e-mail addresses) are taken over into the list in the next field.
: : : Correspondence	Address or e-mail for sending a payment advice.

OP Compensation

If a person booking is made, the OP account is automatically displayed after the account number is entered. From this view, you can then select any open items to be cleared ( Clear button).

For security reasons, the balance of the open items selected in this way is not automatically transferred to the booking mask, but must be entered manually in the general ledger booking mask. If this manually entered amount is equal to the sum of the open items to be cleared without deduction, the entry is made immediately.

If the amount is lower (or unequal), i.e. a deduction was made on payment, for example, this OP Compensation window opens for closer examination of the difference or for checking the distribution of the possible deductions to cost centres or cost units. This window also opens if the deduction was justified e.g. due to a discount granted.

One clearing entry is displayed per control key. You can change the difference amount or the adjustment accounts by double-clicking or using the context menu (right mouse button). If lines with no amount remain in the list, these are omitted in the subsequent posting.

A difference amount may, for example, differ from the "discount possible" amount if charges have reduced the payment amount. In this case, a new clearing entry can be created directly, which displays the fee amount (without a control key). (The original clearing entry must of course also be reduced by this amount).

In the standard case, it is assumed that the clearing amount is a granted/drawn cash discount. However, if it is a clearing of open items with foreign currency, where the balance of the foreign currency amounts itself does not result in a difference, a clearing entry is created via the currency loss, profit accounts.

Fields

Field	Description
Discount possible	Issue of the possible cash discount amount based on the terms of payment granted
Difference	Display of the difference between the open amounts of the selected open items and the entered amount of the (main) posting to be made
in foreign currency	Display of the difference between the open foreign currency amounts of the selected open items and the entered foreign currency amount of the (main) posting to be made
Open compensation amount	Displays the amount remaining as a difference to clear open items. This value results from the difference amount (see above) minus the total of the clearing entries output in the list below. If the amount "Cash discount possible" matches the displayed difference amount, the symbol " otherwise is output. This is a direct indication that the balancing entry is allowed or not allowed because of the discount granted
Clearing entries	Display a list of the clearing entries to be made
	Display of the possible bookings to balance the difference. This can be several posting records if several open items were selected and these have different tax rates, for example. stopsign.png the cost/revenue account (e.g. for cash discount expenses or income) is derived from the tax rate, if no tax is indicated from the client's details of the standard cash discount accounts Possible entries for cost centre or cost object result from the open items themselves or from the entries of the cost element for cost object or cost centre In total, the compensation amounts must match the value in the "Difference amount" field.
Open items to be cleared	List of selected open items
	Display of the open items selected in the first step

Context menu

Field	Description
Edit	The window for editing the clearing entry opens with the data of the clearing entry selected in the list
Copy	The selected clearing entry is copied
New	A new balancing entry is created
Delete	The selected clearing entry is deleted

Buttons

button	Description
Log out	All selected open items are linked to the new posting, removed from the open item account and a possible difference amount is cleared according to the clearing entry list
Do not check out	All selected open items remain - coupled with the new posting - in the open item account and a possible difference amount is not cleared, i.e. the clearing entry list is not updated.
Termination	The window is closed and the current booking is cancelled. By pressing the "Post document" button in the general ledger mask again, this OP clearing window is displayed again with the original settings

The right mouse button opens a context menu for editing, creating, copying or deleting a balancing entry. The proposed balancing entries are automatically pre-assigned:

The possible clearing entries automatically differentiated by the system according to control key and account assignment can be edited in this mask

Fields

Field	Description
Amount of compensation	The amount to be posted as compensation for the reported difference. Adjustment entry
Discount possible	Display of the possible discount amount. By pressing the button, this amount is taken over as the settlement amount
Tax	Specification of the control key. If the amount is set to zero, this balancing entry is not posted. Analogously, the balancing entry can also be deleted directly via the context menu in the listing
Cost element account	Specification of the cost element P&L account to which the clearing amount is to be posted. This account cannot be freely selected if a control key with a valid cash discount account is specified
Cost centre	Specify the cost centre account to which the compensation amount is to be posted
Cost object/customer order	Indication of the cost unit to which the compensation amount is to be posted. By using the right mouse button on the button, you can switch between cost unit and sales order
Booking text	Specification of a posting text for the clearing entry

If a control key is specified, the cash discount account assigned to the control key is automatically selected as the cost type/income statement account. If no control key is selected, the cost element/income statement account can be freely selected.

button	Description
OK	The changes to the clearing entry are saved and the window is closed
Close	The window is closed without changing the compensation amount

Buttons

From a single open item account (customers, suppliers, employees, representatives) or from the listing of open items, foreign currency operations can be revalued. The open items selected for this task are listed in this window. In addition, the currency table can be selected and displayed in the middle area of the window, by means of which the revaluation is carried out. In the lower area of the window, the currency loss and profit account can be specified and other details for the transfer posting can be made.

Lists/Fields

Field	Description
Open items for revaluation	Listing of open items to be revaluated
Currency table with new exchange rate	Display of the currency table that defines the new rates
: Currency table	Selection of the currency table that defines the new rates
Booking for revaluation	Revaluation entry data
: Document number	Revaluation entry number
date	Date of the revaluation entry
: Posting period	Accounting period of the revaluation entry
: Booking text	Specification of a posting text for the revaluation posting
Standard accounts Currency differences	Specification of the accounts for currency loss and gain
exchange losses	Account for exchange losses
Foreign exchange gains	Account for currency gains

Revaluation of foreign currency OPs

button	Description
Revaluation	For all listed open items, the original foreign currency amount is translated into the local currency using the new currency table. If there is a currency loss or gain, a corresponding adjustment posting is made for the open item

Buttons

• Index

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Related topics

• Implementation
• Technical documentation
• Bookings financial accounting

Bookings financial accounting

Module name

finabook.mod

Classes

CX_FINANCIAL_BOOKING

Security

In addition to restricting access rights via the class and its data fields, the module can be restricted in its use via some of the received messages.

Received messages

Message	Parameters	Function	Security
ACCOUNT_INVOICE
BUSINESS_YEAR_SELECTED
CLOSE_FINANCIAL_BOOKING
COST_CENTER_SELECTED
COST_OBJECTIVE_SELECTED
COST_TYPE_SELECTED
CREDIT_OPEN_ITEM_SELECTED
CUSTOMER_SELECTED
DEBIT_OPEN_ITEM_SELECTED
EDIT_FINANCIAL_BOOKING	NULL or financial accounting accounting object	Call up input window for financial accounting posting
EMPLOYEE_SELECTED
EXPENSES_OPEN_ITEM_SELECTED
GENERAL_LEDGER_SELECTED
LIST_FINANCIAL_BOOKING	Collection financial accounting accounting objects or NULL	Call up list window for financial accounting posting
NEXT_FINANCIAL_BOOKING
OPEN_ITEM_TXN_SELECTED
QUESTION_BALANCING_OF_OPEN_ITEM
SESSION_DATE_SELECTED
SUPPLIER_SELECTED

Sent messages

Message	Parameters	Function	Receiver module
ASK_YES_NO
CLOSE_FINANCIAL_BOOKING
EDIT_FINANCIAL_BOOKING	NULL or financial accounting accounting object	Call up input window for financial accounting posting	Financial accounting entry editing module
FINANCIAL_JOURNAL_SELECTED
INVOICE_ACCOUNTED
LIST_FINANCIAL_BOOKING		Call up list window for financial accounting posting	Financial accounting entry editing module
NEXT_FINANCIAL_BOOKING
QUESTION_BALANCING_OF_OPEN_ITEM
SELECT_COST_CENTER
SELECT_COST_OBJECTIVE
SELECT_COST_TYPE
SELECT_CREDIT_OPEN_ITEM
SELECT_CUSTOMER
SELECT_DEBIT_OPEN_ITEM
SELECT_EMPLOYEE
SELECT_EXPENSES_OPEN_ITEM
SELECT_GENERAL_LEDGER
SELECT_SUPPLIER