Account evaluation
Description
If balance sheet and/or P&L accounts (G/L accounts) and/or person accounts (customers, suppliers, employees, commission recipients) are structured by means of classification terms of the type "balance sheet framework", account (balance) evaluations can be created by means of this module. Analogous to this module, there is a cost type evaluation for cost accounts (cost type and cost centres) within the framework of business accounting.
For each structure main node and sub-nodes, the current debit/credit values with balance of the selected posting period (period costs), the opening balance and the cumulated debit/credit values from the beginning of the fiscal year belonging to the posting period up to the specified accrual period - or optionally up to the end of the corresponding fiscal year - are displayed with the closing balance.
If the selected structure contains nodes with the structure ID "ASSET" (to identify the active side) and "LIABILITY" (to identify the passive side) and if G/L accounts are inserted in it that have the identification balance exchange, the accounts are either suppressed or output according to their active or passive balance.
Optionally, the accounts organised in a structure node - with their corresponding period, opening and closing values - can also be output. It is also possible to specify whether or not the person accounts assigned to the totalisation accounts should also be output. For personal accounts, the - freely definable - balance due can also be output.
If several domains are assigned to a client, the account evaluation can be called up for individual domains or cumulatively for several domains at the same time. If additional company codes are defined within a client, the account evaluation can be called up for the selected company codes (also subtractively).
Functionality
The left part of the window shows the selected structure. Depending on how far this tree is expanded, the values are displayed in the right part of the window. Optionally, you can set whether you also want the accounts organised in a node to be expanded and thus listed in the right part.
| Menu item | Description |
|---|---|
| Options | |
| : Structure view | Here you can choose whether you want to display only the structure nodes or also the G/L accounts organised in the structure nodes in the right-hand view of the selected structure The validity of the G/L accounts is determined by means of the selected posting period, i.e. if a structure node - in relation to the selected posting period - contains invalid G/L accounts, these are not output. |
| Symbol | Description |
|---|---|
 | When all the presettings have been set as desired, the evaluation is listed. |
 | Copy the list to the clipboard. |
 | Easy printing of the list. |
| Field | Description | ||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Structure | Selection of the structure in which cost elements are organised (GENERAL_LEDGER_STRUCTURE). If individual structure nodes are copied using  opened and then closed again, the structure remains "open" internally, i.e. the evaluation also shows substructures that have been opened once. To avoid this, the entire window must be closed and then opened again | ||||||||||||||||||||||||||
| Posting period | The first time the mask is opened, the posting periods of the current fiscal year are displayed. The current posting period is pre-selected. By pressing the "Posting period" button you can select previous financial years. The posting period selected here controls the validity of the G/L accounts evaluated. | ||||||||||||||||||||||||||
| Domains | This group is only visible if domains have been set up for financial accounting accounts within the clients | ||||||||||||||||||||||||||
| List | List of established domains. The domains assigned to the logged on client are automatically preselected. However, other or several domains can also be selected at the same time (consolidation) | ||||||||||||||||||||||||||
| Company codes | If a posting to company codes is planned for the client, you can also have the account evaluation output for individual or several company codes. If one or more company codes are selected, then in the next field "subtract" you can determine whether the values of the selected company code(s) should be subtracted from the client, i.e. you receive an account evaluation of the client (incl. its possibly additionally selected domains) without the values of the selected company code(s). | ||||||||||||||||||||||||||
| Accumulated values | - | ||||||||||||||||||||||||||
| : End of period | Cumulation of values from the beginning of the financial year to the end of the selected accounting period. | ||||||||||||||||||||||||||
| : End of financial year | Accumulation of values over the entire financial year. | ||||||||||||||||||||||||||
| List |
|
Option window
All settings for the preparation of the account evaluation can be made here. The window can only be closed via the "OK" button.
| Menu item | Description |
|---|---|
| Edit | - |
| : Set default settings | all changed settings are reset to the default setting |
| Field | Description |
|---|---|
| Edition | |
| : Structure node | - |
| : : Output only structure nodes | Only the nodes - without assigned accounts - are output |
| : : : Output accounts categorised in structure nodes | The accounts categorised or structured in a node are also output. If this selection has been made, you can also specify under "Person accounts" (see below) whether the person accounts assigned to these are to be output for totaling accounts. |
| : Amount due from personal accounts | - |
| : : do not output | Amounts due on the person holding accounts will not be issued |
| : : output | Amounts due on the subledger accounts are shown in a separate column. For this purpose, the open items of a person holding account are first determined at the end of the selected posting period and the amounts due on the due date - which can be defined in the next field - are then output from these |
| : : per | Here you can select when the due date of open items should be delimited. The entry "today" corresponds to the session date |
| : Personal accounts | - |
| : : do not display | The personal accounts grouped together in summary accounts are not displayed |
| : : display | The personal accounts grouped together in summary accounts are displayed |
| button | Description |
|---|---|
| OK | The settings are saved and the window is closed. |
Related topics
Technical documentation
Account evaluation
Module name
glacbstr.mod
Classes
Security
In addition to restricting access rights via the class and its data fields, the module can be restricted in its use via some of the received messages.
| Message | Parameters | Function | Security |
|---|---|---|---|
| GENERAL_LEDGER_BALANCES_STRUCTURE |
Sent messages
| Message | Parameters | Function |
|---|---|---|
| SELECT_BUSINESS_YEAR | ||
| SELECT_STRUCTURE | ||
| SELECT_FINANCIAL_BALANCES | ||
| SELECT_FINANCIAL_LOGGINGS | ||
| COPY_TO_CLIPBOARD |
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